Concierge Data Management Service

Full Service Level

Data Formatting

The ACA TRACK system allows you to either import a file that you already have the data in the exact required format or bring in your existing file(s) and link your datasets to the required column headers, job codes, coverage types, status codes, alpha, numeric that then our system will consolidate your file data into the required format.

ACA TRACK formats data, column headers, job codes, status codes and coverage types that are unique to each employer.
Convert null values into standardized Not Available/Not Provided value.
Convert DOH, ZIP codes to a standardized form.
Coverts months/days/year automatically into the correct format.
Validate address fields, convert them into proper naming, e.g. Street/St/St./Str./Str
Validate address fields against each other (State/Country, City/State, City/ZIP code, City/Street).

Data Mapping

The transform step applies a set of rules to transform the data from the source (Employer File) to the ACA TRACK software. The transformation step automates data from several sources, deriving newly calculated values and applying advanced validation rules.

Data Loading

The transform step applies a set of rules to transform the data from the source (Employer File) to the ACA TRACK software. The transformation step automates data from several sources, deriving newly calculated values and applying advanced validation rules.

During the load step, it is necessary to ensure that the load is performed correctly and with as little resources as possible. Using a simple excel or CVR file our customers will upload files and start the automated process. ACA TRACK can provide audit reports within 5-10 minutes outlining any failed or missing data.

Don't spend weeks and months lining up rows and columns in a specific format--ACA TRACK has automated this process for you.

Optional add-ons

Clients can include our Variable Hour Tracking and/or State Individual Mandate Reporting with this service level.

ACA TRACK, LLC PRIVACY STATEMENT
 
ISMS/C-I-A/Security
ACA TRACK handles and/or manages information assets which can take various forms, including, but not limited to data printed, stored electronically, transmitted by electronic means, stored on electronic media, and/or spoken in conversation. All Information including personal and PHI information will be protected from loss of confidentiality, integrity, and availability relating to internal stakeholders, business partners, clients, and client assets by continually implementing adequate safeguards in place to protect it based on risk assessment and to ensure compliance with all applicable regulations. 
Data Privacy
ACA TRACK is committed to ensuring compliance with all applicable data privacy laws and regulations, continually implementing and enhancing the controls based on privacy risk assessments as they pertain to the data that clients give us about themselves and their employees, and which we in turn use to provide our ACA and state reporting services.
HIPAA
It is ACA TRACK’s policy to comply fully with HIPAA's requirements, as applicable. To that end, all staff members who have access to PHI must comply with the HIPAA Privacy and Security Plan. ACA TRACK will work with your Human Resources and Legal Departments to train our teams on your specific HIPAA governance and to ensure that the requisite documentation and controls are in place through PHI based risk assessment.