Manual ACA tracking depends on spreadsheets, one-off reports, and hand-applied codes. Data must be reconciled across payroll, benefits, and HRIS systems—often by different people on tight deadlines. The result is slow cycles, coding mistakes, and exposure to penalties.

• Coding Errors on Lines 14/16: Human entry leads to inconsistent offer/coverage codes, affordability misapplied, and downstream corrections.
• Missed or Mismatched Deadlines: IRS AIR transmissions and state add-on filings follow different calendars and formats. Manual timelines slip.
• Fragmented Data Dources: Eligibility, affordability, and offer status live in separate systems without an authoritative record.
• No Dudit Trail: Ad hoc spreadsheets lack version control and approver history, complicating defense during audits.
• Scale Breaks Down: As headcount or states increase, manual checks can’t keep pace.

Automation centralizes payroll, benefits, and HR data; applies the correct codes; and validates filings before submission. Teams move from reactive cleanup to proactive compliance.

• Unified Data Ingestion: Continuous imports create one source of truth for eligibility, affordability, and offer codes.
• Data Mapping: Use the data format and language that is represented in your systems. Our system converts your codes and language to the IRS requirements.
• Built-in Code Engine: Accurate Line 14 | 16 coding and affordability safe harbors—applied consistently.
• Automated Validations: Pre-submission checks surface missing SSNs, coverage gaps, and AIR schema errors early.
• State Workflows: Separate rules for each state handled with correct formats and due dates.
• Audit-Ready History: Time-stamped logs of changes, approvals, and submissions.
• Collaboration + Concierge: Role-based tasks for HR, payroll, and brokers with expert support when needed.

ACA TRACK’s Automation of Data Files enables seamless integration between clients’ HRIS, payroll, and benefits systems, automatically importing employee and coverage data without manual intervention. This process ensures accurate, real-time data synchronization for ACA reporting, drastically reducing errors and administrative workload during 1095-C preparation and submission.

• Consolidates Files: HR, payroll, and benefits data
• Audit: Runs over 250 compliance validations
• E-File: Auto-generates 1094-C transmittals
• Form Delivery: Delivers PDF and e-file-ready outputs